Does the client need an account to send or receive a document?

No. The client receives a link and opens the document without registration, installation or additional onboarding. That matters because a safer channel cannot be harder to use than plain email.

What happens to the file after it is opened?

You can set the link to expire after the first open or after a selected time window. That keeps translations and source scans from remaining in circulation for months when there is no operational reason for that.

Does mboxly.app help with GDPR alignment?

Yes. It removes the main weakness of ordinary email: uncontrolled copying and long retention of documents containing personal data. Sender-side encryption, EU infrastructure and expiring links support a practical Privacy by Design approach.

Can I see that the client actually received the finished translation?

Yes. The read receipt shows when the link was opened. That is useful for deadlines, correction cycles and billing, because you no longer have to guess whether the translation reached the client in time.

Can I use mboxly.app for medical or court documents?

Yes. That is exactly where a secure channel matters most, because the document contains especially sensitive information. Instead of leaving such files as readable email attachments, you deliver them through an encrypted link with retention control.

How long does rollout take for a solo translator?

The start is effectively immediate, because there is no installation and nothing changes for the client. On the Free plan you can begin right away, and moving to Solo usually takes no more than the decision to replace an attachment with a secure link.

For sworn translators

A passport, court judgment or lab result in an email attachment is the weakest link in professional secrecy.

The client sends a scan through ordinary email, the translator returns the finished translation the same way, and both inboxes keep copies containing document numbers, addresses and dates of birth. mboxly.app replaces that workflow with encrypted links that can expire after time or after the first read.

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Recipients open the link without an account or installation AES-256-GCM encryption in the sender's browser Infrastructure in the EU only · GDPR ready

Confidential document workflow for sworn translators

Why it matters

A secure link replaces one step in the workflow and removes the highest-risk part: readable files sitting in inboxes and third-party platforms.

Confidentiality without a new process

Designed so a sworn translator is not exposed by the communication channel itself.

In this profession, the sensitive part is not only the finished translation but the source document itself: a passport, civil-status record, judgment, medical certificate or power of attorney. mboxly.app secures both directions of exchange without forcing the client into an account, portal or extra instructions.

See the Solo plan

The original document does not land in the inbox as a readable attachment: The client can send a source document through a secure link instead of ordinary email. That limits the situation where a passport, ID card or birth certificate starts living for years in the translator's inbox, backups and synced devices.
The finished translation can disappear after reading or after a deadline: The translated file does not have to remain indefinitely in the client's mailbox or the translator's archive. You can set time-based expiry or self-destruction after the first open, which keeps retention under control without manual cleanup.
Encryption happens on the sender's side before anything reaches the server: AES-256-GCM runs in the browser. The server stores only an encrypted package without the key. That matters when the document relates to court proceedings, criminal matters or medical records carrying particularly sensitive information.
You can see that the client actually received the translation: Instead of asking by phone or re-sending the same file, you see the read event. That helps with deadlines, billing and correction rounds for documents that must reach the client on time.
The client creates no account and needs no IT help: The recipient gets a link and opens the document immediately. A sworn translator does not need to explain a new portal or train the client in an unfamiliar system, so the safer workflow can actually become the default way of working.
This is deployment for one professional, not an IT project: Most sworn translators work solo or in a very small office. mboxly.app does not require installation, email migration or changes on the client side. The only habit change is sending a secure link instead of a file attachment.

How the security model works

Professional secrecy is not only about translation quality, but also about how the document is delivered.

Sworn translators work in a regulated profession and handle documents that almost always contain personal data or highly sensitive information. The real problem is not only the file itself, but the fact that ordinary email turns it into a durable attachment that is easy to copy and retain.

In mboxly.app the document is encrypted with AES-256-GCM directly in the sender's browser before upload. The server receives only an encrypted package, and the key never leaves the sender's device. That means the service operator has no technical way to read a translated judgment, a passport scan or a medical certificate.

This gives sworn translators a practical way to reduce unnecessary retention, support GDPR alignment and stop delivering confidential materials through a channel that was designed around copying readable attachments into multiple inboxes.

A secure link does not change the translator's core work. It changes only one thing: the document stops behaving like a freely copyable email attachment.

How it looks in practice

These are the moments when ordinary email stops being a neutral work tool.

Most sworn translators do not use a weak process out of negligence, but out of habit. The problem appears when everyday convenience means copying identity documents, source files and finished translations across multiple inboxes and devices.

The client sends a passport or ID scan as a standard attachment. The document passes through mail servers and remains in the translator's inbox, backups, laptop and phone. Then the finished translation returns through the same route. Every step adds another copy and another exposure point.
A correction round comes back in the same old thread with earlier files attached. After a few iterations there are already several versions of the same matter in circulation: source file, first translation, correction round and final version. All of them sit in messages that can be forwarded, downloaded to several devices or rediscovered years later.
A medical or court document is sent "because it has to go out quickly". Under time pressure nobody analyses the security model of the channel. As a result, a medical certificate, judgment or criminal-case document moves through the same mechanism as routine correspondence, even though the consequences of a leak are far more serious.

Why this workflow deserves tightening

The cost of a plain attachment appears only when it is already too late.

In this profession, the downside is not limited to one technical incident. There is professional accountability, GDPR exposure, uncontrolled retention and the loss of trust from clients who hand over their most sensitive documents.

Professional and organisational accountability: A sworn translator works in a profession of public trust. If a confidential document is exposed because of a weak communication workflow, the issue does not look like a minor technical oversight. It looks like a failure in how the work was organised.
GDPR exposure: Scans of identity documents, addresses, medical certificates and court files all contain personal data, often in a broad or sensitive scope. Ordinary email makes it hard to defend data minimisation, limited retention and Privacy by Design.
No control over how many copies stay in circulation: After several translation rounds, nobody knows where the old versions still remain, who downloaded them or whether they are still sitting in an inbox or on a phone. Uncontrolled copies create risk even when nobody had bad intentions.
Loss of client trust and repeat work: A client who sends a child's birth certificate, a divorce judgment or lab results expects discretion in the delivery channel as well. One incident is enough for them not to return with the next matter.

Deployment

How to deploy mboxly.app in a translator's workflow in 3 simple steps

No email migration, no installation and no IT project. It should work for one professional from day one.

Start with one document category

Begin with the most sensitive category, such as passport scans, civil-status records or medical certificates. That alone reduces the highest-risk part of the workflow immediately.

Set expiry and read-receipt rules

Decide which documents should disappear after the first open and which should expire after a selected time. Enable read receipts where you need evidence that the client received the translation on time.

Extend the workflow to the full document exchange

Once you see that clients simply click the link without resistance, you can move final translations, correction rounds and source documents from regular clients into the same secure workflow.

The solution

Stop sending translations and source scans through ordinary email.

You can start immediately, without installation and without changing the client's habits. The first 30 days of the Solo plan are free, with no card required.

Try for free See the Solo plan

Pricing

Choose the starting point that fits solo work

Free

The public version of mboxly.app for testing the mechanics of encrypted links before moving regular client communication into the workflow.

€0

✓ Full secure-link workflow
✓ Expiry and self-destruction after reading
✓ No installation and no account for the client
✓ mboxly.app branding visible to the recipient
✓ Start immediately with no setup

Try now

Best fit for sworn translators

Solo

For sworn translators working independently or in a small office. The recipient sees your logo and brand on the mboxly.app domain, while you get a safer delivery channel for both source documents and finished translations.

€59 / mo €47 / mo

✓ 30 days free to start, no card required
✓ 13 months of access for the price of 12 on annual billing
✓ Your logo and colours on the mboxly.app domain
✓ Secure links for source documents and final translations
✓ Read receipts
✓ Data processing agreement (DPA)
✓ Live the same day

Choose Solo

If you only want to test the mechanics, start with Free. If you want a professional workflow for clients, read receipts and branded delivery, Solo is the right starting point.

FAQ

Common questions from sworn translators

Does the client need an account to send or receive a document?: No. The client receives a link and opens the document without registration, installation or additional onboarding. That matters because a safer channel cannot be harder to use than plain email.
What happens to the file after it is opened?: You can set the link to expire after the first open or after a selected time window. That keeps translations and source scans from remaining in circulation for months when there is no operational reason for that.
Does mboxly.app help with GDPR alignment?: Yes. It removes the main weakness of ordinary email: uncontrolled copying and long retention of documents containing personal data. Sender-side encryption, EU infrastructure and expiring links support a practical Privacy by Design approach.
Can I see that the client actually received the finished translation?: Yes. The read receipt shows when the link was opened. That is useful for deadlines, correction cycles and billing, because you no longer have to guess whether the translation reached the client in time.
Can I use mboxly.app for medical or court documents?: Yes. That is exactly where a secure channel matters most, because the document contains especially sensitive information. Instead of leaving such files as readable email attachments, you deliver them through an encrypted link with retention control.
How long does rollout take for a solo translator?: The start is effectively immediate, because there is no installation and nothing changes for the client. On the Free plan you can begin right away, and moving to Solo usually takes no more than the decision to replace an attachment with a secure link.

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